Team Training Reimbursements & Reporting
1) Tax reporting
CU will issue 1099 forms for all trainers paid directly by the Club or by Club teams, and for non-volunteer Board members. In addition, the Club will issue 1099’s to all training organizations hired by the Club and all CU teams, but not directly to the trainers hired through these organizations.
If individual trainers are used, the nature of the relationship should be structured as an "independent contractor" rather than an "employee".
At the end of each season, the Parent Manager or Treasurer of each team must provide the Director of Training and the Club Treasurer:
· All contact information for their team’s trainer, name, address, phone & Tax ID.
· Whether the trainer has been hired through a professional soccer company or as an independent contractor
· If an independent contractor, the individual’s social security number
· The total amount of training fees paid to their trainer or training organization.
Parent Managers or Team Treasurers should complete the Trainer Tax Reporting Form form in the Online Tools section of the website.
2) Training Reimbursements
The Club will reimburse the team with $800.00 for the Fall season. There is no form to complete to obtain this reimbursement.
3) Tournament Reimbursements
The Club will reimburse each team for the cost of outside tournaments of up to $500 per year. Parent Managers or Team Treasurers should complete the Reimbursement Request form in the Online Tools section of the website for reimbursement.
4) Referee Fees
The Club will provide each team with a check to cover one referee per game at the start of each season. PM’s for U12 teams may have multiple refs at games. These excess ref fees will be reimbursed by the Club at the end of the season. Parent Managers or Team Treasurers should complete the Reimbursement Request form in the Online Tools section of the website for reimbursement.
5) Team Bank Accounts
Team treasurers may wish to set up a bank account in the name of the team. Please note that team accounts may not use the Chatham United’s tax ID as this complicates IRS reporting. Most team treasurers set up an account using their own social security number; we suggest you open a non-interest bearing checking account in order to simplify your own tax reporting.